When to choose Fergus
Consider Fergus if estimating and understanding job costs are central to the way you run work. Its pricing distinguishes full users from timesheet users, so decide who needs to manage quotes and invoices and who only needs to record time. The advertised full-user prices are “from” figures. Ask for the complete configuration rather than multiplying a headline amount and assuming every role or feature is covered.
When to choose Tradify
Consider Tradify if you want your estimates, diary and invoices connected to Xero, Sage or QuickBooks Online. The documented integrations start in Lite, so a simple core workflow does not require the highest tier. Price every office and field user, though: the per-user model makes headcount a direct cost. If repeat jobs or certificates matter, compare Pro rather than judging the product from the Lite headline.
Compare the real subscription cost
Fergus Essentials (from) starts at GBP 39 per user per month. VAT treatment is not established in the checked price record. Tradify Lite starts at GBP 34 per user per month. VAT treatment is not established in the checked price record. Compare the plan that covers the work you need, including office and field users, any job allowance and extras. These starting figures do not establish the final bill for the same team or the same scope. Keep currencies and payment commitments separate.
The plan differences that can change the decision
Fergus: Estimates support reusable material and labour combinations. Invoicing and job-cost tracking are documented. Invoices and contacts sync with Xero. Tradify: Repeat jobs are included from Pro. Compliance certificates are included from Pro. Xero, Sage and QuickBooks Online sync is included from Lite. These distinctions are reasons to inspect the workflow during a trial or demo. An unverified item in the table means the checked evidence is incomplete, not that the product cannot perform that task. In particular, establish the exact certificate or accounting transaction needed rather than accepting a broad feature name.
Restrictions and buying questions
Fergus: Full users are billed monthly. Timesheet-only users start at GBP 12 per month. Larger teams can request a custom plan. Confirm VAT and the final number of full licences. Tradify: Each additional user adds a subscription charge. The supplier describes monthly billing without a fixed contract. SMS and an Instant Website are optional extras.
What to test before deciding
Enter the same labour-and-materials estimate in both trials. Record extra time and a material change, then inspect the completed job and accounting transaction. Include an office user and a time-recording user in the licence discussion. Fergus: No payment card required. Tradify: All features are included during the trial. Use a representative sample job rather than customer data you do not need for the test. Ask which trial or demonstration features remain in the plan being quoted, and record any manual steps or extras before deciding.